From Office to Home: How to Transition Your Workforce

December 30, 2020
#Business #Technology

The transition from office to home has become one of the most pressing issues for business. The landscape has changed and adapting to it determines which companies still operate in the next year. This is why we decided to compile a step-by-step guide on how you should go about this transitional endeavor.

Review the Company Structure

Make sure that you can perform this transition. Of course, some essential businesses like hospitals and stores don’t really have the luxury of working from home. However, the types of businesses that actually possess it are more abundant than you’d think. In fact, many CEOs and executives are still convinced that the physical presence of their staff is crucial to the operations even when it simply isn’t the case. That’s why it’s important to assess the company structure and make some changes if necessary.

Have a look through your policies and see how many of them can still be enforced remotely. Review your compliance protocols and general workflow practices. Think of the ways it will change if suddenly you don’t have a shared physical office at all. Can your company still function? Or maybe it can function even better that way? Every organization is different, so it’s up to you to cover this step. However, starting with the following one is something Digital Skynet Corp can help you with.

Work form home statistics

Provide Employees With Necessary Tools

Depending on the job your company does it can seem far-fetched to transfer your employees to remote work. Obviously, manual construction labor, as an example, can only be done on-site. But what about your marketing department or your IT team? Now that’s another situation entirely. Managers of any level are also among those who can reliably perform their job from wherever they can establish communication. It’s the enterprise software tools that make all of that possible. Let’s look at several examples.

Enterprise Resource Planning (ERP) systems. These systems provide you with remote hub access to the vast majority of your business processes. This includes finance, HR, sales, manufacturing, and much more. Custom solutions can be modularly customized for every role. Overall, ERP systems allow you to control most areas of your business from a single screen you can access wherever you need. This makes it one of the most essential tools for remote work.

Task management software. Tools of this nature help visualize and organize the workflow of your company. If you haven’t used a similar type of software before, then WFH is as good a reason to give it a try as any. It enables your staff to quickly and efficiently assign tasks, collaborate, submit results for approval, and much more in a highly coordinated and trackable fashion. It’s easy to see who’s doing what at a glance and delve into the logs of each of the tasks to look for areas of improvement. Like most of the tools here, it is useful regardless of your location, it simply makes work more organized.

Time tracking tools. Loss of control during WFH is something that many leaders fear. However, you don’t need to keep a constant eye on your staff to make sure they are working. There is software that handles that for you. Everything from logging the working time to productivity monitoring and reports is something that can be done automatically. In fact, a tool like that was the first one that Digital Skynet Corp has developed for our internal use.

Logistics software. Solutions like these are especially useful when a certain part of your team or department needs to remain on-site. The software of this nature allows you to perform supply, inventory, and warehouse management with only the essential staff. SCM (supply chain management) apps make sure that the logistics processes for your products remain under control despite the circumstances.

Business Intelligence. Modern BI software offers you insights into your business trajectory and statistics whenever and wherever you need it. So when working from home, you can still make informed executive decisions. Instead of whiteboards, you have dashboards updating in real-time, and piles of paper reports are all organized digitally and efficiently. Business management systems will also provide you with information on how your company is doing during this period of change and just this is enough to be worth implementing it in your organization.

Of course, there’s more. There are as many types of software as there are types of business. So if you haven’t found a tool that sufficiently suits your company, make sure to contact us and we will be happy to give you a free consultation.

Establish an Effective Communication

Perhaps the most important element that is lost while working from home is face-to-face communication. It wouldn’t be an overestimation to say that most teams rely on it to do their job. Sure, there are emails, messengers, and online calls. But lack of simple watercooler talk can impact the morale of your staff pretty significantly. That’s why it’s important to have regular check-up calls that aren’t directly work-related. This practice has been a staple of Digital Skynet Corp since the start of the pandemic. 

When it comes to matters of work, communication is just as important. If an employee encounters a minor issue in an office they can just quickly ask a colleague next to them for help. Working from home, however, they may leave that issue unresolved because there’s no one there to help them. Just like that, a two-minute issue becomes an hours-long problem. That’s why timely communication is so crucial in remote work.

Also, the more frequent online calls are, the less likely you are to lose control. Even if you use all the tools described earlier in the article, it’s easy to lose track of who’s doing what exactly. Maybe some of them need assistance. Maybe some of them require new tasks. If you want your company to work like a well-oiled machine, you need to check each part of it personally. Only this ensures the efficiency of the entire endeavor.

Ensure Productivity 

As we mentioned, the role of software isn’t limited to the tools necessary to do the job. There are solutions that ensure that the productivity of your staff doesn’t fall even considering the overhaul of their routine.

First of all, there are the aforementioned time tracking applications that give managers insight into how much the staff is working. Depending on the tool, it can also provide you with information on productivity, exact numbers of button presses, and even allocate the time periods to specific tasks in the aforementioned task management software.

There are also many WFH productivity tools that track periods of activity, help you concentrate, organize tasks for you, automate tedious tasks, and much more. And we know how to develop custom software that is guaranteed to help you.

Benefits of being prepared for remote work

Listen to Feedback

So, you have reviewed and adjusted your policies, provided your staff with the necessary software, established a communication routine, and made sure that efficiency is at a high level. What is there left to do? You need to stay on the same page as your employees. For that, feedback is paramount.

Chances are, some staff members will have some suggestions on how the workflow can be improved. It can be new ways to organize or software tools they want to integrate into their day-to-day routine. Be open to them and you’ll not only improve your operations but also maintain the much-needed connection during remote work.

In Conclusion

The transition from office to home is an arduous process. It can often feel like you’re taking several steps back. All of the practices and finely-tuned routines need to be reestablished again. That’s why we decided to help you and make this process easier. With the right tools, you can not only reach the same productivity you’ve had in an office but even surpass that. Send us a message and we’ll lend you a hand.

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